Privacy Policy

At PHAETHON Centre of Excellence (CoE) for Intelligent, Efficient and Sustainable Energy Solutions, we are committed to protecting and respecting your privacy in compliance with the General Data Protection Regulation (EU) 2016/679 (GDPR) and relevant national legislation.

This Privacy Statement explains how we collect, use, disclose, and safeguard your personal data when you visit our website or interact with us online through forms, newsletters, or research activities.

Who We Are

PHAETHON CoE is coordinated by the University of Cyprus, located at Panepistimiou Avenue 1, 2109 Aglantzia, Nicosia, Cyprus. If you have any questions regarding your personal data or this statement, please contact us at:

Email: phaethon@ucy.ac.cy

What Personal Data We Collect

We may collect and process the following categories of personal data:

• Identification data (e.g., name, email address, institution, country)
• Communication data (e.g., responses to contact forms, subscription preferences)
• Technical data (e.g., IP address, browser type, device identifiers)
• Participation data (e.g., registrations for events, surveys, or newsletters)
• Cookies and usage data (only with your explicit consent)

Why We Collect Your Data

We process your personal data for the following purposes:

• To communicate project updates, events, and research results
• To manage registrations for workshops, webinars, and other events
• To improve the functionality and security of our website
• To facilitate stakeholder engagement in line with PHAETHON’s mission
• To fulfil obligations under Horizon Europe research dissemination and communication requirements

Your data is processed only when necessary and on the lawful basis of your consent, legitimate interest, or to fulfil a legal obligation.

Who Has Access to Your Data

Access to your personal data is restricted to authorized members of the PHAETHON consortium and selected subcontractors or service providers (e.g., for IT hosting), strictly for the purposes stated above. Your data will never be sold or used for commercial purposes.

Data may be transferred to third parties only when required by law or for compliance with EU funding regulations.

How Long We Keep Your Data

We retain personal data only for as long as necessary for the purposes for which it was collected, or as required by EU project audit and reporting requirements (typically up to 5 years after project completion), unless you request earlier deletion where permitted.

Your Data Protection Rights

You have the right to:

• Access and obtain a copy of your data
• Request rectification or erasure of your data
• Object to or restrict the processing of your data
• Withdraw your consent at any time (where processing is based on consent)
• File a complaint with the Office of the Commissioner for Personal Data Protection in Cyprus or your national authority
• To exercise any of your rights, please contact us at phaethon@ucy.ac.cy

Updates to This Statement

We may update this Privacy Statement from time to time to reflect legal or technical changes. The most recent version will always be available on our website with a revision date.